The Commercial Finance Association (CFA) is seeking a full-time Program Administrator to work in our NYC headquarters (in immediate proximity to Penn Station). Individuals interested in this position will assist with events, educational and chapter programs. These programs range from one-day seminars to multi-day, multi-session conferences. Responsibilities of the position will include planning and scheduling events, locating venues, negotiating contracts with hospitality and service providers, monitoring event budgets, managing travel arrangements for contracted trainers, and providing logistical support at training events themselves.
This position will also include directed marketing tasks, including copywriting, direct outreach, researching additional marketing opportunities, and generally supporting our sales and marketing team to ensure our events are successful.
Prior experience in event planning, education or hospitality sales is desirable--but it's not strictly necessary. A willingness to learn and step into a fast-paced, detail-oriented job planning professional trainings is important; we will provide training and guidance.
Prior marketing experience is also a plus. This may include blog management, email newsletter management, social media development experience, copywriting, and so on. However, these skills are not essential to the position at the outset. Prior experience in commercial finance and secured lending is a plus, but also not necessary.
Quick studies, who are highly organized and driven, are encouraged to apply. We are looking for people who like working with a dynamic, fast-moving, interactive team. Most of us wear various hats in this organization, and weâ€™ll expect you to do the same.
At least two years of experience in an administrative position that includes communication, record keeping, and detail management
Experience working on contract negotiations, A/V orders, monitoring budgets, meeting room setups, logistics (including negotiating hotel contracts and managing room blocks, attrition, F&B minimums, etc.) is a plus
The ability to travel
Familiarity with social media platforms such as Facebook and Twitter.
Strong written and verbal communication skills
Coordinate with staff, volunteers and third party resources on program development and logistics
Create and update conference information in internal database
Coordinate speaker/instructor and panel prep meetings
Initiate conference/seminar promotions
Upload and distribute meeting handouts
Conduct conference/seminar evaluations
Facilitate bill payments and speaker reimbursements
Post conference reconciliations
Manage costs to produce meetings that stay within budget.
Send pertinent correspondence to speakers, vendors, sponsors and committee members. Work in conjunction with internal and external marketing staff to produce brochures, e-communications, website content and social media promotions.
Establish and maintain liaison relationships with CFA's Chapters.
Act as point of contact for all chapter leadership. Tasked with keeping working, productive relationships with our local counterparts.
Provide oversight of Chapter administration on behalf of CFA and guidance to Chapter officers on administration issues.
Ensure Chapter officers are up-to-date on any changes regarding the rules and regulations approved by CFA's Executive Committee
The CFA is the international trade association dedicated to the asset-based lending and factoring industries. We produce a number of large and small conferences and courses throughout the year, including our Annual Convention which brings together 1200+ attendees, 50 exhibitors, 75 sponsors and 50+ speakers. Past notable speakers/entertainers include President George W. Bush, Colin Powell, Lyle Lovett, The Beach Boys, Oliver Stone, Bill Walton and countless other leaders in politics, sports and entertainment.
The Commercial Finance Association (CFA) is a trade association dedicated to the asset-based lending and factoring industries. Founded in 1944, the CFA has over 250 member companies and 14 chapters. Members include the asset-based lending arms of domestic and foreign commercial banks, small and large independent finance companies, floor plan financing organizations, factoring organizations and financing subsidiaries of major industrial corporations.