ASBC is seeking support from a Project Management Firm (“PMF”) to administer, perform or coordinate some or all of the following activities:
Manage the coalition’s $225,000 annual budget
Develop and maintain a database that will provide ASBC with a systematic way to create, retrieve, update and manage data
Develop or oversee an annual ASBC Marketing Plan that includes social media
Bi-weekly telephone calls among ASBC representatives
Quarterly Meetings of ASBC. The meetings, which are held at the same location each time, include about a dozen people that arrive on a Monday and have dinner together that evening before they meet Tuesday from 8AM to 4PM. One of the ASBC members makes hotel reservations for everyone on Monday night; people typically depart after the meeting on Tuesday.
Special Projects, which currently include ASBC’s annual Love the Bus (LTB) event each February and a school bus ridership survey that is currently in progress
Attend state or local events as needed and agreed in advance, including several state or national trade shows
Please note that an LLC may be considered a PMF for this project.
Each service mentioned above will require the PMF to:
Develop and implement a Project Management Plan, including:
project objectives and success criteria;
cost management plan; and
quality management plan
Develop and implement a Project Milestone schedule.
Develop, manage and oversee in collaboration with ASBC project liaison/s the Project Budget.
Schedule and conduct regular progress meetings involving the ASBC project liaison/s and any other necessary ASBC representatives to review the Project Milestone Schedule, the Cost Management Plan, and the Quality Management Plan. Meeting minutes will be recorded and distributed, including an Action Item Log, detailing items that require attention from the ASBC project liaison/s and any other necessary ASBC representatives.
In consultation with the ASBC project liaison/s, develop, prepare and distribute to ASBC members a Monthly Project Report that includes tracking of the action items required of individual ASBC members and, if necessary, a discussion/explanation of situations that have increased, or may increase the cost of the project and/or may cause a delay in the completion of the project.
Attend and participate as necessary in ASBC quarterly meetings, including meeting logistics, developing an agenda, and thereafter compile and distribute to ASBC members minutes of the discussion.
Perform other duties agreed upon by the ASBC and Project Management Firm
Interested parties should submit a proposal in accordance with the following requirements:
Cover Letter: Provide a cover letter introducing your firm and proposal. Letterhead should indicate the address of the performing
Company Overview: Provide an overview of the company highlighting the professional staff that will be associated with the project and their professional credentials.
Project Management Experience / Project Profiles: Provide a maximum of 10 project profiles. Preferred projects presented should demonstrate, at a minimum, experience with research, product development and marketing communications. For each project include the client name, project name, project location, summary of services performed, and project budget. Provide professional references for three (3) of the projects, including name, title, and phone
Key Project Personnel / Project Organization:
Key Personnel: Provide a detailed resume for the lead person of the Project Management Firm and supporting professionals who will be performing the services. Resumes should include and explain the person’s experience, education, professional registrations or certifications and awards / industry recognition.
Project Organization: Provide an organization chart. Identify roles and responsibilities, reporting relationships and use of consultants. Identify whether project management services will be self-performed or utilize consultants. Identify each consultant and provide a detailed resume.
Project Approach: Present your understanding of the Project and the scope of the services required. Include how you and/or your firm provide Project Management Services in both theory and practice, identifying unique situations that explain or highlight your flexibility, adaptability and creativity.
Payment terms: Explain in detail your payment terms, including specifically how you charge for your services (e.g. hourly, monthly, quarterly or annual retainer), your recordkeeping, the frequency of invoicing and types of expenses that must be reimbursed.
Unless otherwise specified herein, the PMF shall furnish all material, labor, facilities, equipment, and supplies necessary to perform the services requested in this RFP.
Please note: PMF is responsible for determining any and all taxes assessed, incurred, or required to be collected, paid, or withheld for any reason (“Taxes”). PMF is also solely responsible for collecting, withholding, reporting, and remitting correct Taxes to the appropriate tax authority. ASBC is not obligated to, nor will ASBC determine, whether Taxes apply, or calculate, collect, report, or remit any Taxes to any tax authority arising from any transaction. ASBC specifically disclaims any liability for Taxes.
Insurance: Please provide evidence of professional liability and business insurance, including Excess Liability Insurance of at least: $250,000.00; and Professional Liability with a minimum limit of liability of $500,000 per claim and in the aggregate. Coverage afforded under the policies will not be canceled, allowed to expire, or in any way changed, including alterations to conditions of the policy, until at least 30 day written notice has been given to the ASBC project liaison.
The proposal will be limited to30 pages, single sided, minimum 11 point font.
Firms interested in providing Project Management Services for this project must provide a proposal, in electronic PDF form, via email to:
All responses must be received no later than 5:00 PM ET on September 30, 2017. Responses received after this date and time will not be considered. All proposals in response to this RFP should be clearly marked “American School Bus Council PROJECT #2017 - 1”.
Amendments to the RFP will be distributed via email only to firms that confirmed via email their intent to submit a proposal.
All questions regarding this RFP must be submitted in writing, via email, to:
The American School Bus Council (ASBC) is an unincorporated coalition of the school transportation community -- including public and private transportation providers, school bus manufacturers, and state officials responsible for pupil transportation. Council members are committed to providing safe, effective, and efficient transportation for the more than 25 million schoolchildren who ride more t...han 480,000 school buses each day.
The Council’s members include the National Association for Pupil Transportation (NAPT), the National Association of State Directors of Pupil Transportation Services (NASDPTS), the National School Transportation Association (NSTA), Blue Bird Corporation., IC Bus, and Thomas Built Buses.
The organizations work collaboratively to educate parents, school officials, lawmakers, and the general public as a whole about the essential benefits of the iconic yellow school bus, including safety, environmental protection, and equitable access to education.