The American Medical Informatics Association (AMIA) is seeking an experienced Executive Assistant to provide the first point of contact for members, staff, and others who interact with AMIA’s President and Chief Executive Officer. Responsibilities include coordinating the President and CEO’s calendar, maintaining travel expenses, correspondence with AMIA leaders and partners, and managing meeting agendas and details, day-to-day activities, and key initiatives and projects for the President and CEO. The executive assistant also provides support to AMIA’s board of directors which includes developing agendas, meeting minutes and scheduling. Demonstrated proficiency supporting a busy executive and volunteer leaders is essential.
Provide support to AMIA’s board of directors in developing agendas, meeting minutes and scheduling
Provide administrative support to AMIA’s President and CEO to ensure an organized administrative environment
Support AMIA staff related to their need for interaction and consultation with the President and CEO
Provide a positive experience when interacting with members and others; connect constituencies as reasonable
Develop meeting agendas, prepare minutes and follow-up on task lists
Maintain all of the requisite detail and documentation related to the President and CEO’s calendar and travel, make complex travel arrangements, prepare itineraries and triage meeting requests
Produce a schedule of onsite events for the President and CEO at AMIA meetings and conferences and manage competing priorities
AMIA is a 2017 When Work Works Award Winner and was recognized as a Top Employer of Choice for an Effective and Flexible Workplace. AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan. To be considered, candidates should respond with a resume and salary requirements to Phyllis Burchman at firstname.lastname@example.org. Please insert the job title in the subject line. Qualified local candidates will be contacted for interviews. No telephone calls will be accepted.
Required Education, Experience and Skills:
An understanding of non-profit member focused organizations and a high degree of awareness of the value, purpose, culture and mission of not-for-profit organizations
Exceptional attention to detail and highly organized
5+ years solid experience supporting a busy executive preferably in a service-driven membership organization
Project coordination experience
Maturity and confidence to interact with AMIA’s most senior leaders and the ability to exhibit diplomacy, tact and remain calm while still advancing tasks
Excellent written and oral communication skills
Education – College degree required
Technical Skills –Exceptional MS office skills including Outlook, Excel, PowerPoint and experience using other technologies (e.g. GoToMeeting, Doodle)
The American Medical Informatics Association (AMIA) is the professional home for more than 5,000 informatics researchers and practitioners, healthcare professionals, and thought leaders in biomedicine, health care, and science. AMIA is an unbiased, authoritative source within the informatics community and the healthcare industry in the US and globally. AMIA aims to lead the way in transforming h...ealth care through trusted science, education, and the practice of informatics. AMIA's program and services are centered on the core purposes of:
• Advancing the scientific foundations of informatics
• Promoting the education of informaticians
• Assuring that health information technology is used most effectively to promote health and health care
• Advancing the profession of informatics
• Providing products and services for AMIA members including scientific symposia, educational programs for professional certification, a professional journal (JAMIA), and support for networking and professional development.