The Continuing Education Staff Associate reports to the Continuing Education Manager, and is responsible for assistance in planning, developing and conducting scientific content for the Dental Implant Conference and online clinical education. The Staff Associate also supports the Manager of Continuing Education and Continuing Education Senior Staff Associate in the planning and delivery of education at the Annual Meeting and any other clinically focused educational program sponsored by the Association, including those held in conjunction with other associations. As part of this responsibility, the Continuing Education Staff Associate assists in monitoring ongoing costs accordingly. The Continuing Education Staff Associate also helps identify opportunities for new programs with the CCEPD members and other staff to increase the AAOMS’ level of service to members. The Staff Associate is responsible for ensuring that all AAOMS educational programs and related materials are in compliance with ACCME Essentials and Standards and ADA CERP Guidelines. The Staff Associate provides support to the Committee on Continuing Education and Professional Development, and their subcommittees, as needed.
As needed, the Continuing Education Staff Associate may represent educational programs on cross-functional teams.
Assist with planning, development, and implementing ongoing scientific and continuing education programs in compliance of ACCME/ADA CERP/AGD Continued Recognition of AAOMS as an accredited CE Provider
Assist in the development and coordination of new scientific programs as necessary.
Serve as the Division of Continuing Education and Meetings liaison with other divisions, IT task force, and report back to the Division as required.
Coordinate proofing of various publications for department (Advanced/Final Programs, Online education marketing, etc.)
Respond to member inquiries via phone and email and maintain a member inquiry tracking log
Staff Support of the Speaker Database
Coordinate clinical webinars
Coordinate CE on Demand library and OMS Knowledge Update (OMSKU)
Provide staff support to the Committee on Continuing Education and Professional Development and related subcommittees as needed.
DETAILED DESCRIPTION OF KEY ACCOUNTABILITIES
Provide staff support to related Committees/Task Forces as noted below
Participate in meetings and implementation of tasks as defined by the Committee on Continuing Education and Professional Development and their related subcommittees
Serve as support to the OMSKU editorial board
Participate in meetings and implementation of tasks as defined by the OMSKU Editorial Board
Assist with planning, developing, and implementation of all ongoing scientific and continuing education programs, utilizing a speaker management database
Schedule education programs for AAOMS scientific/clinical educational programs, including the Annual Meeting, Dental Implant Conference, and other clinical stand-alone and online programs
Assist with compliance of ACCME/ADA CERP/AGD Continued Recognition of AAOMS as an accredited CE Provider
Increase knowledge of ACCME/ADA CERP guidelines
Develop promotional materials and any publications related to these programs, including preliminary and final programs
Coordinate and manage the Annual Meeting clinical sessions from development topost activity evaluation
Coordinate with the appropriate AAOMS staff on all Annual Meeting preconference programs from development to post activity evaluation.
Coordinate, manage and implement the speaker and supporting material aspects of the Dental Implant Conference and related pre-conference courses.
Contact and confirm speakers for educational programs
Coordinate with logistics staff to ensure proper room and audio-visual set-up for educational sessions as well as any onsite logistics needs.
Process speaker reimbursements while following AAOMS policies, coordinate presentation requirements (including audio-visual equipment needs), handout materials, and letters/certificates
Assist the CE Manager as needed to edit/prepare educational session course objectives for post-meeting evaluation
Coordinate with designated audio-visual recording company to record selected educational sessions and facilitate post-meeting marketing
Compile evaluations received for each educational activity and provide results to speakers, appropriate committees and staff
Provide initial Annual Meeting and Dental Implant Conference program content for dissemination on the AAOMS web site, print materials and update information regularly with the communications department staff.
Utilization of the electronic speaker and meeting management system to coordinate clinical speaker correspondence, required paperwork and session planning
Generate the necessary reports for Committee on Continuing Education and Professional Development, Board of Trustees & AAOMS Publications as needed.
Facilitate CE transcripts as necessary for members.
Assist in the development and coordination of new scientific programs
Investigate new technology to allow for interactive learning and coordinate faculty/vendor relationships
Coordinate topic search for online learning
Track trends and regulations as they pertain to continuing dental and medical education.
Serve as the Division of Continuing Education and Meetings liaison with other divisions, staff task forces, etc. IT task force, and report back to the Division as necessary.
Serve as division representative to AAOMS web committee as needed.
Provide updates and relevant information to continuing education and speaker’s web pages as needed
Coordinate clinical webinars
Work with committee and/or online workgroup to select topics and speakers
Speaker management to include contract, training, presentation and handout coordination.
Oversee the promotion of webinars
Track sales and report trends
Vendor management and update vendor-hosted site
Coordinate CE on Demand library
Responsible for adding new clinical, practice management and coding content to library
Responsible for OMS Knowledge Update (OMSKU)
Responsible for keeping AAOMS website up-to-date
Oversee the promotion of clinical courses
Track sales and report trends
Coordination with other AAOMS departments’ content for the on Demand library.
Performs other similar or related duties as requested or assigned by the Continuing Education Manager.
Bachelor’s Degree or equivalent relevant professional experience required
Word Processing, spreadsheet, database and related computer application skills
Adult education program design and development experience
Continuing medical or dental education experience preferred
Familiarity with ADA CERP Guidelines and/or ACCME Accreditation Requirements
Excellent communication skills
Strong organizational skills
Attention to detail
Excellent customer service skills.
Ability to work independently and collaboratively as needed.
Self-starter with ability to exceed expectations a plus
Proven ability to work in a team environment
Experience as a Committee liaison including report writing skills
Familiarity with meeting planning processes
Additional Salary Information: Salary commensurate with experience
Internal Number: 030918CEA
About American Assn. of Oral & Maxillofacial Surgeons
Established in 1918, the American Association of Oral and Maxillofacial Surgeons (AAOMS), the professional organization representing more than 9,000 oral and maxillofacial surgeons in the United States, supports its members' ability to practice their specialty through education, research, and advocacy. AAOMS members comply with rigorous continuing education requirements and submit to periodic office examinations, ensuring the public that all office procedures and personnel meet stringent national standards.