Job description

The American Society of Plastic Surgeons is seeking an Exhibits Coordinator to work in the Exhibits and Corporate Development department.

BASIC FUNCTION

Coordinates planning and execution of exhibits related projects, to include communications, marketing, promotional opportunities and sales support for the ASPS annual meeting, clinical symposia and other events; Provides high-level customer service for all exhibitors and prospects while maintaining a focus on identifying and building new industry partnerships.

ESSENTIAL DUTIES

• Conduct review and publication of exhibitor marketing materials and information, to include but not limited to website copy, emails, social media posts, exhibitor prospectus and other promotional materials.
• Work in conjunction with the exhibits team in the fulfillment of the online space assignment for the annual meeting to include related exhibitor communications, facilitating booth assignments and confirmations.
• Assist in maintaining financial records for the annual scientific meeting and clinical symposia, including payment processing, comparison reports, and financial reconciliations.
• Work directly with general services contractor and service providers to collect and publish detailed exhibitor services manual for the society’s annual meeting.
• Coordinate and promote the collection of exhibitor information to be published in the online directory and program guide for distribution to attendees at the societies’ annual meeting.
• This position requires up to 5% travel.

OTHER DUTIES

 Perform other duties as assigned by supervisor.