POSITION OVERVIEW: This position supports the AES mission in the creation and dissemination of educational resources for professionals working to eradicate epilepsy and its consequences. The major focus of this position is to capture and maintain documentation of compliance with AES policies, accreditation criteria, standards, policies, and information for reporting requirements.
ROLE AND RESPONSIBILITIES •Works with Director of Education and Professional Development to ensure that AES activities comply with accreditation criteria, standards and policies. Participate in the development and maintenance of all compliance documentation to meet accreditation and reporting requirements; prepare annual accreditation reports and any reports needed by co/joint providers. •Prepares projected budgets for assigned activities and reconciles budget with monthly reports. Codes and submits invoices related to budget. •Makes application to ABPN for MOC points as assigned; maintains accreditation and MOC records. •Maintains databases required for reporting annually to the ACCME, ABPN and other medical boards, and other regulatory entities. •Coordinates abstract management for the AES annual meetings and other live events including regular and late breaking – platform set up/updates and monitoring;communications with authors, reviewers and staff; day to day support of review process, assigning abstracts to reviewers, supporting reviewers during process (access, troubleshooting); marking all submissions with review status (accepted/rejected), preparing and distributing notifications of review status, preparing and distributing notifications and required forms for awards. •Provides administrative support for committees, task forces, and work groups as assigned,including preparation of agendas and supporting materials and drafting of meeting/call summations. •Coordinates assigned directly/jointly provided activities and projects to ensure that quality standards and milestones are met; prospectively notifies Director of unanticipated variances from projected budget. •Provides Director with regular reports of activities under the incumbent’s purview. •Other duties and education support as assigned.
QUALIFICATIONS, EDUCATION, EXPERIENCE REQUIREMENTS •BA/BS degree. •3-5 years of experience working for or with an accredited provider (ACCME, ANCC, ACPE)preferred.
PREFERRED SKILLS •Strong interpersonal skills, ability to interact with staff and membership with a high level of diplomacy and effectiveness. •Strong oral and written communication. Able to communicate across organization levels;able to convey complex information clearly •Ability to work within a small team structure with excellent customer service (internal and external). •Problem solving and decision making. •Project management and the ability to balance multiple priorities. Able to prioritize work to meet deadlines. •Knowledgeable regarding Accreditation Council for Continuing Medical Education (ACCME)Essential Areas and Elements or other major accrediting entity requirements. •Proficient in MS Office and working with PDF documents. Comfortable overall with technology, experience with online learning management system software preferred. •Comfortable tracking budgets, processing and submitting expense reports. •Knowledge of medical terminology preferred. •Ability to problem solve and make decisions independently but appropriately escalates issues to the Director. •Excellent organizational and time management skills. •Experience at a healthcare non-profit, association or other healthcare related organization.
About American Epilepsy Society
AES VISIONThe vision of the American Epilepsy Society is to eradicate epilepsy and its consequences.AES MISSIONThe mission of the American Epilepsy Society is to advance research and education for professionals dedicated to the prevention, treatment and cure of epilepsy.AES VALUES•We are dedicated to improving the lives of people with epilepsy.•We embrace innovation and strive for excellence in everything we do.•We are an inclusive, collegial community, which enriches the experiences of all involved.•We value collaborating with other organizations that are aligned with our mission to achieve greater results.