Associate, Conferences & Events

SIFMA is currently seeking a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. This position will report to the Managing Director, Conferences, Events & Professional Societies.  The Conferences & Events Associate will primarily support the coordination and execution of member-facing conferences and events in the U.S., as well as virtual programs, in collaboration with the broader events team.

Responsibilities

• Partner with senior meeting strategists to support the planning and execution of high-profile conferences, meetings, and initiatives for the Financial Management Society.
• Maintain event calendars, planning timelines, and operational tracking documents with a strong focus on organization and data accuracy.
• Coordinate internal planning calls and meetings across multiple teams and locations.
• Respond promptly and professionally to attendee, speaker, and general conference inquiries via phone and email.
• Assist with the development and maintenance of speaker communications, presentations, event websites, registration reports, tent cards, and name badges.
• Create, audit, and manage detailed speaker, attendee, and hotel rooming lists using Excel and event management systems.
• Coordinate shipping and preparation of event materials and supplies.
• Compile, analyze, and maintain post-event survey feedback and reporting.
• Ensure projects and assignments are completed accurately, efficiently, and within established deadlines.
• Provide onsite support for conferences and events as needed.
• Build and maintain strong working relationships with internal teams, vendors, venues, and external partners.
• Proactively identify opportunities to support team priorities and contribute to the successful execution of department initiatives.

Qualifications:

•  Bachelor’s degree from an accredited university.
• 1-2 years of experience (corporate/association event experience a plus).
• Strong organizational, project management, communication and multitasking skills.
• Ability to prioritize competing deadlines, anticipate challenges, and provide exceptional customer service.
• Proficiency in Microsoft Office and Zoom; familiarity with databases and Cvent preferred.
• A skill set to include accuracy in proof reading and attention to detail.
• A flexible work schedule is important as the role requires occasional travel and overtime
  beyond regular business hours during busy periods as necessary.
  
  

About us:

SIFMA is the leading trade association for broker-dealers, investment banks and asset managers operating in the U.S. and global capital markets. On behalf of our industry's one million employees, we advocate on legislation, regulation, and business policy affecting retail and institutional investors, equity and fixed income markets and related products and services. We serve as an industry coordinating body to promote fair and orderly markets, informed regulatory compliance, and efficient market operations and resiliency. We also provide a forum for industry policy and professional development. SIFMA, with offices in New York and Washington, D.C., is the U.S. regional member of the Global Financial Markets Association (GFMA). For more information, visit http://www.sifma.org.

Benefits Include:

• Medical, Dental, and Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with strong employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy

*Benefits are based on current policies and SIFMA reserves the right to amend or modify benefits at any time.